Job Title: Shared Future Project Assistant
Reports to: Social Cohesion Project Manager
Department: Shared Future
Salary Grade: 4
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS Iraq is supporting conflict-affected people to live in dignity through the provision of critical relief items, upgrades to shelter conditions and improved access to water and sanitation facilities, educational and psychosocial support for children, and livelihoods support. Through the Shared Future project, CRS Iraq’s social cohesion program seeks to build mutual understanding, tolerance, and trust among religious and ethnic groups in locations in Ninewa: Bartella, Bashiqa, Qaraqosh, Telkeif, Telskuf, Nimrod and Wanna.
Job Summary As a member of the USAID-funded Shared Future project team, you will provide service in the day-to-day delivery of responsive, effective, and efficient project administrative activities in support of the project’s social cohesion programming with youth, religious and community leaders. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming. The contract duration for this position is 12 months with the possibility of renewal and will be based in Erbil with 40% travel to project area.
Roles and Key Responsibilities
• Facilitate communication with all members of the project team for youth, religious and community leaders, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/letters/documents within CRS and partners
• Support activities in the field throughout the implementation process, according to detailed plans. Activities will likely include support for workshop logistical preparations, administering transportation stipends, accommodation, and monitoring, among other tasks.
• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. purchasing requisition forms, advance requests, payment requests, hard copies to finance, etc.).
• Compile and manage data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, beneficiary and key informant information, service mapping, etc. for share future activities ).
• Support travel and logistics arrangements for staff and visitors from and to Erbil. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
• Updating inventory list on the monthly basis ,also organizing project assets store ,( e.g. issues assets to new staff and return assets from staff who leaving .
• Update project-related service mappings by attending relevant cluster meetings and conducting outreach to service providers.
• Liaise with team regarding office attendance on the weekly basis and submit to management for approval.
• Compile movement plan for the team and share it with management for approval weekly each Wednesday.
• University degree required. Additional education may substitute for some experience.
• Two years of experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO strongly preferred.
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Outlook, OneNote, and MS Teams) and information management systems. Proficient in Word.
Required Languages – Fluency in written and spoken English and Arabic is required. Proficiency in other local languages is desirable.
Travel - This position is based in Erbil with up to 40% travel to field locations primarily in Ninewa or to other CRS offices. Periodic travel to other areas of Iraq as needed and as security permits.
Knowledge, Skills and Abilities
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to handle high-pressure tasks and meet deadlines in a complex environment
• Experience working with religious and community leaders in Ninewa Plains is a plus.
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship
Supervisory Responsibilities: None
Key Working Relationships:
Internal: Shared Future Project Director; Social Cohesion Program Manager, Project Manager, Senior Project Officers, and Project Officers, Field Assistants; Livelihoods Technical Advisor; MEAL Project Manager, Project Officers, and Project Assistant; other Program Teams; Procurement, Admin, and Finance staff.
External: Shared Future project partners; other operational partners and colleague organizations; local government; UN agencies and relevant sector leads.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. CRS is an Equal Opportunity Employer
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