PART 1 – JOB DESCRIPTION
1. JOB OVERVIEW
The Livelihoods Project Manager is responsible for designing and/or implementation, managing and ensuring delivery of all Livelihoods project activities - contextualisation of materials, training, community engagement, beneficiary selection, grant disbursement and business follow up - in the project site, including managing a team of national staff and developing further programming.
2. POSITION IN ORGANISATION
Reports to the Area Coordinator
Direct Reports: Line manages Senior Livelihoods Officer or Livelihoods Coordinator
Dotted Line relationship with in-country Cash/Livelihoods Advisor
3. ORGANIZATIONAL REQUIREMENTS
The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children and adults in accordance with Tearfund’s Safeguarding Policy
The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.
4. KEY RESPONSIBILITIES
- PROGRAMME STRATEGY
- Provide the local information to the Senior Management Team as part of the programme’s strategy development process.
- Develop the Livelihoods strategy, linking to the location and Iraq-wide strategy
- Consider and develop opportunities for further programming in protection including protection mainstreaming in other sectors
- Ensure that Tearfund’s purpose, values and the programme objectives are communicated amongst staff to create mutual understanding and ownership and facilitate input from staff in the strategic planning process
- PROJECT / SUPPORT FUNCTION MANAGEMENT
- Lead on conducting assessments (including market assessments) in collaboration with other sectors and the shaping of new project proposals in the project area, in accordance with the Programme Framework, ensuring that assessment reports are written and disseminated.
- Monitor the humanitarian situation in the project area, making detailed reports and within the agreed site and country programme strategy propose recommendations regarding community needs, vulnerabilities/capacities and develop suggested responses.
- In collaboration with working groups, UN clusters, local authorities and community representatives, undertake detailed analysis and design appropriate project interventions to meet needs and strengthen local capacities. Actively engage with other humanitarian actors currently implementing interventions to ensure coordination and harmonisation of approaches where appropriate.
- Ensure the planning of safe delivery and distribution to beneficiaries, including advising on and adhering to standard operating procedures (SOP), safety and security measures and training staff on SOP and safety and security measures.
- Liaise with Logistics, Finance and other departments as appropriate to identify and plan the support needed for implementation of projects, advising on procurement needs as appropriate.
- Lead in Livelihoods related project proposal developing (including narrative, log frame, activity schedule and budget) for Tearfund approval and submission to donors, providing high quality project baselines, monitoring and evaluation information in terms of contents and professional content and presentation.
- Provide interim and final project reports for submission to donors in accordance with the reporting schedule and the required reporting formats.
- Develop and Manage the implementation of project activities to achieve project goals and objectives including designing and implementing relevant indicators, monitoring and evaluation systems and frameworks (including ongoing market analysis, expenditure tracking and impact assessment methodologies) in addition to supporting mid term reviews in accordance with Tearfund and donor requirements.
- Responsible for managing project budgets, monitoring expenditure to budget and identify and act on any corrective actions required. In conjunction with the Finance Manager, Logistics Manager, and finance and logistics staff, ensure project budgets are well scheduled and a procurement plan is drawn up.
- Conduct regular visits to project implementation areas and advice and support field staff with the identification and solution of technical issues.
- Participate in project evaluations and assist in the analysis of results
- Coach and capacity build project staff across sectors in quality project cycle management including programme design, embedding Tearfund’s Quality Standards, monitoring & evaluation
- Facilitate capacity building on relevant Livelihoods related training for Livelihoods team and other project staff
- Development and contextualisation of materials, together with administration of workshops, trainings and meetings that are hosted as part of the project
- Participate in knowledge and information sharing within the programme.
- Identify, document and disseminate relevant project learning within the programme
- CORPORATE POLICY AND COMPLIANCE
- Responsible for ensuring understanding and compliance amongst project staff to security and health and policy, and any accidents or potential incidents are recorded
- Responsible for compliance amongst project staff with the procedures set out in Tearfund’s policies.
- Responsible for induction of project staff, ensuring their familiarity with Tearfund’s mandate, values, Quality Standards, policies and programme objectives and their individual responsibilities in upholding these standards and policies.
- Stay updated with the changing security and political situations which may have impact on the programming, adapting project plans and strategy as required and preparing project contingency strategies.
- Responsible for project compliance with the procedures set out in Tearfund’s policies for the development of project proposals, reporting, monitoring, evaluation, learning, project completion and for compliance with donor rules.
- As a member of the Area Management Team and in conjunction with the HR officer, ensure local recruitment for project implementation is consistent with Tearfund HR recruitment policies, the legal context and local practice
- In conjunction with the Finance Officer, ensure project financial management is in accordance with Tearfund financial systems and policies
- In conjunction with the Logistics Officer, ensure logistics systems are understood (procurement, transport, storage, communications, estate / buildings management, asset management etc.) by project staff
- Continuously monitor and develop relevant accountability initiatives within the protection sector as well as strengthening the effort to document the impact of activities.
- Ensure project completion, filing and archiving procedures are implemented, with a system for filing project documents in a clear and ordered way.
- TEAM MANAGEMENT
- Provide leadership to the project team, ensuring clarity over plans and priorities, encouraging effective team-work; including working in coordination and collaboration with the other sectors and overall project team for large scale projects including OFDA.
- Provide supervision, guidance and monitoring for project staff, ensuring clarity over project plans and priorities and encouraging effective team work
- Ensure Tearfund’s performance management system is effectively implemented with objective setting, probationary reviews, regular catch-ups, 6-monthly performance appraisals and exit interviews carried out for project staff
- Support the implementation of Tearfund’s staff development policy, including personal development planning, in a way that is consistent and transparent
- Provide spiritual and pastoral support where appropriate
- EXTERNAL REPRESENTATION
- Ensure Tearfund’s representation and active participation at regional, governorate and local coordination meetings and project related cluster meetings among the humanitarian actors.
- Build positive working relationships with Project stakeholders, including Community Leaders, district government officials, governmental departments, local churches, UN, NGOs, donor representatives and other related stakeholders.
- Ensure that project teams develop community acceptance in the project areas, having respectful relationships with community members.
- Work independently and with other agencies to build local community acceptance of Tearfund and other humanitarian agencies
- Assist the AC to identify potential partners in the project areas.
- Work with existing partner to ensure that projects are clearly understood, implemented and that project documents are completed.
- Identify and provide training or mentoring to improve the quality of the work in agreed areas.
- Look for opportunities for shared learning or integration within the project areas.
- Ensure proper cooperation with partner organizations and delivery of quality services.
PART 2 – PERSON SPECIFICATION
JOB TITLE: LIVELIHOODS PROJECT MANAGER
● University Degree in related course.
● A minimum of 2 years programme / project management experience in displacement related contexts
● Previous direct experience of designing and managing implementation of livelihoods/economic recovery projects
● Detailed understanding of humanitarian principles and practices
● Proven ability to manage a portfolio of projects with experience in financial management, understanding of logistics and procurement procedures and human resource management
● Master’s Degree in related field
● Experience in business or business training
● Experience in management of livelihoods teams
● Experience in designing and implementing market assessments including labour market assessments
● Experience of working with entrepreneurs or small scale businesses
● Knowledge and experience of designing and implementing cash programmes
● Experience in protection and gender mainstreaming
● Experience in livelihoods related research
● Experience of TVET (technical and vocational education and training)
● Experience of working with youth
● A high level of English written and verbal communication in English
● Good IT skills (Google documents, Google mail, Excel and Word)
● Good managerial, organisational and administrative skills
● Analytical and problem solving skills
● Proven advocacy skills
● Arabic or Kurdish language skills
● Strong interpersonal, facilitation, communication and writing skills
● Ability to work both independently and to lead a diverse team across different field sites
● Understanding, sensitivity and adaptability to cross cultural issues
● Commitment to promoting Tearfund’s ‘Quality Standards’ including impartiality and accountability
● Flexibility, ability to remain calm under pressure
● Willingness to travel and work in insecure environments
● Must be willing and able to travel and work in Mosul
Background on Tearfund
Who we are: Tearfund is an international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.
We operate in more than fifty countries around the world.
We deliver our strategy by:
- Developing communities and building resilience, sustainably and holistically
- Changing unjust policies and practices to deliver justice for poor communities
- Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.
We are committed to developing experts who are inspired, resourceful, courageous, compassionate and equipped.
Tearfund’s Application Process
If you would like to apply for a job, please send to CV and cover/motivation letter to:
firstname.lastname@example.org and indicate the job title in the subject line.
In the advertisement we’ve included a full Job Description as well as key knowledge and qualifications. In your cover/motivation letter, please ensure that your application clearly shows how your skills and experience meet the requirements for this post. Your CV’s should contain your address, telephone number, & references.
Due to the urgency of this role we will be moving ahead with this recruitment prior to the application deadline, however all candidates who apply before the deadline will be considered.
The closing date for this recruitment is 23 October 2019. Applications received after the closing date will not be considered.
Tearfund may proceed with the recruitment process immediately, once there is appropriate candidates, even if that is before the deadline.