About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
Mercy Corps maintains five regional offices, in Sulaimaniyah, Erbil, Salah Al Deen , Anbar and Baghdad, and several sub-offices throughout the country.
The Finance Department is responsible for all financial functions in Iraq including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Finance Department ensures compliance with donor regulations and Mercy Corps' internal policies and procedures. The Finance Department works closely with the Operations Department to provide support to the program staff and activities and ensure that financial resources are used efficiently and effectively.
General Position Summary
The Finance Manager collaborates closely with the Expatriate Finance Director and other MC Iraq finance staff in overall financial management of MC Iraq programs supported by Baghdad office to ensure the programs comply with all applicable laws and regulations, policies and procedures, proper accounting standards and MC and donor finance reporting requirements.
Essential Job Responsibilities :
1. Manage maintaining finance filing system and storage of finance / payment files in accordance with MC and donor policies.
2. Oversee/Responsible for all cash and bank transactions (including the issuing, tracking and clearing of advances) and ensure in entering all cash and bank transactions into the accounting system (Navigator) in co-ordination with other finance staff
3. Post Baghdad/ Salah Al Deen/Anbar transactions into the accounting system in timely manner
4. evnovnI preparation of monthly finance report for Iraq Country report in co-ordination with
5. other finance staff.
6. Oversee preparation of monthly finance report for Baghdad office in co-ordination with other finance staff and timely submission.
7. Review payments (Baghdad/ SAD/ANB/KHQ) to ensure they are properly budgeted for and authorized, have all necessary support documentation and comply with MC and donor policies.
8. Managing cash flow and timely replenishment of cash and bank accounts in order to ensure adequate funds are available to pay suppliers, staff salaries and benefits and other payments as required.
9. Maintain good relationship with Banks and ensure fund distribution to other offices when the fund request is submitted
10. Manage monthly payroll preparation/review and processing in accordance with information
provided from HR.
11. Oversee the preparation and processing of the monthly social security and income tax payments for non KRG Iraq staff.
12. Prepare financial (budget-actual) reports and provide other financial information as requested by the Supervisor or Program Managers or as required for any internal or external audits.
13. Acquire and maintain an understanding of MC and donor policies, procedures, rules and regulations.
14. Raise representation in senior management meetings, HR recruitments and other adhoc discussions
15. Preparation of Monthly Cash projection forecast
16. Other duties as may be assigned by the Supervisor.
STRATEGY & VISION
Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
Participate in program startup and ongoing program management and administration of teams across various field locations.
Monitor BVA’s monthly closely with program team to ensure budget spending on time
Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.
Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.
Develop the capacity of the team, deepen understanding of their roles and assist with career development.
Assist team members with information, tools and resources to improve performance & reach objectives.
Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Hire, orient and lead team members as necessary.
FINANCE & COMPLIANCE MANAGEMENT
Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Deputy finance manager, Finance offices and assistants
Reports Directly To: Finance Director
Works Directly With: Program Manager/ HR, Operations and other departments
Knowledge and Experience
BA/S in relevant field required; MA/MS/MBA or equivalent preferred.
5 years of experience managing the development, implementation, administration and compliance of a field-based international development or humanitarian program; general program management experience required. Experience managing a team preferred.
Prior experience implementing distributions is required, preferably in a non-camp setting. Experience with emergency and distributions strongly preferred.
Experience working with multiple stakeholders to identify beneficiaries according to criteria required.
Experience with running assessments, monitoring and evaluation and other learning efforts required.
Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.
Proficiency with MS Office software required (Outlook, Word, Excel, and PowerPoint).
Professional proficiency in English and Arabic required. The candidate should be able to communicate at a professional level with staff, stakeholders and beneficiaries.
A passion for humanitarian work and helping displaced people to live independently in the KR.
Demonstrated ability to lead and communicate effectively with team members of varied work styles, follow procedures, and meet deadlines.
Promotes a culture of accountability in handling cash and all paperwork according to high standards of accuracy and compliance to ensure smooth processing of payments.
Demonstrated attention to detail and ability to implement a complex program according to procedures and high standards of compliance.
Demonstrated understanding of the compliance and security needs of a cash distribution project.
Ability to understand the components of the project, design workplans for staff members, and promote accountability to deadlines in light of time-sensitive nature of this project.
Sensitive to the protection and gender concerns of beneficiaries; demonstrating a strong sense of empathy and dignity for Syrian refugees, Iraqi Arab and Kurd displaced people, and host community members.
Demonstrated flexibility and creativity in planning and problem solving.
Proven ability to learn quickly, take initiative, and be accountable for results.
Conscientious, with an excellent sense of judgment.
The most successful Mercy Corps staff member has a strong commitment to teamwork and accountability, and makes effective communication a priority in all situations. Flexibility about work assignments and processes is necessary in a dynamic and fast-paced work environment, coupled with the ability to respond to many new and unpredictable challenges in a demanding program.
QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions and should have a strong and demonstrated knowledge of safety and security management, good written and spoken English, computer Skills and local languages.
S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow procedures. S/he must respect diversity and gender equality at the workplace.
Mercy Corps team members are expected to support all efforts towards accountability and transparency to its beneficiaries and to International standards guiding relief and development work.
Interested candidates should submit their CVs, references and application letter to the email address
email@example.com . Any Resume will be sent without mentioning the job applied for in the subject line and MC application form will not be considered . Submission should include a copy of Iraqi national ID card and education certificates.
Please note that this vacancy has been posted in various advertising venues such as NCCI, Foras, F-jobs and Kodo-jobs.
ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY July 8th , 2019 at 16:00 .
Mercy Corps will review CV’s and applications on a rolling basis (i.e., as applications are submitted). Potential Candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically.
Please note that only shortlisted applicants will be contacted for potential interview. Any documents submitted will remain with Mercy Corps and will not be returned to candidates.
Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply.