Job Information HR Coordinator - Erbil/Iraq NGO Information
Contact Name
Contact Email
Job Information
Contract Duration
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2021-12-02
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2021-12-02
Deadline Date 2021-12-12
Location
[Erbil,Iraq ]
Description

Blumont is a global organization working with local communities to design and implement innovative approaches to building infrastructure, delivering lifesaving humanitarian assistance, and bridging the gap from early recovery through long-term stability and development. Blumont serves underserved populations, refugees, internally displaced persons, victims of conflict, and tackles development challenges through programming tailored to local contexts and needs in order to empower communities from relief and recovery to sustainable resilience.

ROLE PURPOSE: The HR Co-ordinator will be expected to provide generalist and operational support to the PRM project in the areas of recruitment, learning and development, staff orientation and Induction processes, management of excused absences, document management, monthly HR reporting, HR Investigations. preparation of service contractor agreements and daily labour contracts, supporting line managers with performance management

 

The role holder is accountable for the provision of effective and timely HR services that support programme delivery .

 

SCOPE OF ROLE:

Technical line manager: HR Director

Operational line management – Project Director

Staff reporting to this post: HR Officer

KEY AREAS OF ACCOUNTABILITY:

  • Review and monitor the status of service contracts and ensure that line managers are updated well in advance of renewals or changes required. 
  • Work with hiring managers for timely execution of hiring plans
  • Support hiring managers with finalization of job descriptions and completion of hiring requisition forms for the PRM team ensuring that they are consistent and accurately completed. 
  • Participate in recruitment processes including developing and placing vacancy announcements, receiving and applications and arranging and participating in interviews. 
  • Ensure that candidate selection processes are transparent, fair and recruitment is based of merit
  • Responsible for maintaining standard tools for recruitment (job descriptions, interview questions, panel recommendation etc)
  • Ensure that performance management process is properly understood by all staff and implemented consistently
  • With guidance from the HR Director, support line managers to address underperformance i,e performance improvement plans and disciplinary sanctions.
  • Ensure that the daily labour guidelines are properly understood, adhered to and spot checks are conducted monthly
  • Under the guidance of the HR director ensure that cases of conflict of interest are properly recorded, monitored and where necessary action taken.
  • Co-ordinate induction sessions on the mandatory trainings for all service contractors and keep a record of attendance
  • Co-ordinate with the senior payroll administrator to prepare and submit monthly payroll documents (e.g timesheets, excused absences)
  • Work closely with line managers to understand the issues impacting wellbeing and ensure these issues are escalated to management as needed
  • Provide generalist and operational HR support to line managers across a full range of people management issues
  • Ensure that all service contractors understand and comply with the mandatory policies I,e Code of business ethics, Workplace Harassment, Foreign corrupt practices.
  • KEY AREAS OF ACCOUNTABILITY:
  • Review and monitor the status of service contracts and ensure that line managers are updated well in advance of renewals or changes required. 
  • Work with hiring managers for timely execution of hiring plans
  • Support hiring managers with finalization of job descriptions and completion of hiring requisition forms for the PRM team ensuring that they are consistent and accurately completed. 
  • Participate in recruitment processes including developing and placing vacancy announcements, receiving and applications and arranging and participating in interviews. 
  • Ensure that candidate selection processes are transparent, fair and recruitment is based of merit
  • Responsible for maintaining standard tools for recruitment (job descriptions, interview questions, panel recommendation etc)
  • Ensure that performance management process is properly understood by all staff and implemented consistently
  • With guidance from the HR Director, support line managers to address underperformance i,e performance improvement plans and disciplinary sanctions.
  • Ensure that the daily labour guidelines are properly understood, adhered to and spot checks are conducted monthly
  • Under the guidance of the HR director ensure that cases of conflict of interest are properly recorded, monitored and where necessary action taken.
  • Co-ordinate induction sessions on the mandatory trainings for all service contractors and keep a record of attendance
  • Co-ordinate with the senior payroll administrator to prepare and submit monthly payroll documents (e.g timesheets, excused absences)
  • Work closely with line managers to understand the issues impacting wellbeing and ensure these issues are escalated to management as needed
  • Provide generalist and operational HR support to line managers across a full range of people management issues
  • Ensure that all service contractors understand and comply with the mandatory policies I,e Code of business ethics, Workplace Harassment, Foreign corrupt practices.
Qualifications & Preferred Skills

 

QUALIFICATIONS  EXPERIENCE AND SKILLS

  • Bachelor’s Degree in human resources/ Business Management/ Administration or equivalent
  • At least 3-5 years work experience in Human Resources, previous HR experience in INGOs is preferable.
  • Experience working in a fast-paced large-scale humanitarian response
  • Experience of working in remote management set up
  • Ability to plan, work with tight deadlines, and a demanding workload
  • Good facilitation skills and ability to deliver trainings and induction
  • Good written and spoken English
  • Experience working with and supporting multicultural teams
  • Computer literate

Desirable:

  • Willing to travel to other offices in North East Syria

Other Considerations:

  • Candidates from the local area are encouraged to apply.
How To Apply

Interested Candidates are required to visit Blumont's career page through www.blumont.org and submit their application no later than 12 December 2021. 

Blumont is an equal-opportunity employer, values diversity in its workforce and continually strives to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Due to the large volume of applications we receive, we are unable to respond to all applicants, therefore, only shortlisted candidates will be contacted. 

Blumont will review the applications on rolling basis and may close the advertisement before the deadline if the ideal candidate was found. One or more similar/different positions maybe filled in this recruitment activity depending on the applicants’ qualifications.

Blumont’s selection process will include rigorous background checks and all team members will be expected to carry out their duties in accordance with our core values, anti-harassment policy and PSEA policies

 

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